Careers

We have a fantastic opportunity for an efficient, detailed & personable Executive Assistant to join the team, reporting to the Deputy Dean (Teaching & Learning), Associate Dean and the Professor of Public Management.

In this position the Executive Assistant will provide high level executive support that includes diary management, drafting correspondence, travel arrangements (Including managing expenses), and building strong relationships with internal and external stakeholders.

The Executive Assistant will work collaboratively with other Executive Assistants across ANZSOG to ensure full support is provided to the senior executive team.

Duties and responsibilities

• Proactively takes responsibility for executive diary management and travel arrangement that is accurate, clear and complete as agreed with the Deputy Dean (Academic), Associate Dean and the Professor of Public Management
• Responsible for arranging meetings, conference calls as required, ensuring all relevant documentation and any changes to meetings are relayed to the Deputy Dean (Academic), Associate Dean and the Professor of Public Management in advance
• Responsible for managing arrangements related to teaching and executive educations commitments of their managers including presenter invitations, travel arrangements etc in collaboration with the Government Relations team
• Responsible for pro-active travel and itinerary coordination encompassing global and regional stakeholders where required
• Build rapport with internal and external stakeholders, adopting a personable and professional approach in day-to-day activities and / or interaction
• Accountable for the preparation of agendas including draft presentations
• Responsible for ensuring expenses are processed accurately and in accordance with company timeframes and guidelines
• Ensure compliance with human resource requirements
• Takes ownership of maintaining data integrity by ensuring it is always accurate and up-to-date
• Assist the Deputy Dean (Academic), Associate Dean and the Professor of Public Management with the preparation of reports that are accurate and delivered within agreed timeframes to relevant stakeholders.
• Identify ways to streamline existing administrative procedures and eliminate duplicate effort or non-value adding tasks
• Monitoring communications and responsibilities at host/home institutions of supervisors, professional bodies, and editorial roles
• Other duties as may be assigned to you from time to time

Skills and requirements

• Relevant tertiary qualifications in business administration and/or human resources

• Superior oral and written communications skills and interpersonal, Stakeholder relationship management and conflict resolution skills.

• Ability to work cooperatively and flexibly to fulfil individual and team performance.

• Previous administrative experience including at executive level and working directly with an Executive role.

• Strong organisation and workload management skills and the ability to confidently prioritise work as requested.

• Exceptional organisational skills and the ability to prioritise and meet deadlines

• Demonstrated ability to network with various levels of stakeholders and support their HR needs

• Positive ‘can do’ attitude

• High level of competency in all Microsoft Office and related applications.

• Attention to detail

• Ability to work to a group of managers with different responsibilities, styles and needs

As an equal opportunity employer, we encourage Aboriginal & Torres Strait Island people, and people with disabilities to apply.

Culture and benefits

• Access to professional development opportunities
• Additional 3 days holiday between Christmas and New Year
• Access to Employee Assistance Program (EAP)
  

How to apply

If you have the skills and experience we are looking for, we would love to hear from you. Click here to apply for the role.