Privacy Statement

Personal Information

As part of the services we provide as an educational institution, we collect personal information which may include your name, current and previous addresses, your occupation and qualifications, your past, present and anticipated areas of work, your academic qualifications and achievements, and financial and commercial information.

In general, the purposes for which we collect your personal information include, to:

• assess applications for admission to ANZSOG;
• manage your studies at ANZSOG;
• monitor your academic performance and conduct;
• assess applications for scholarships and prizes;
• assist your participation in extra-curricula activities offered by ANZSOG;
• provide information for the ANZSOG data-base and the data base of participating universities.

What does your personal information include?

Personal information means information or an opinion concerning you. It may include your contact details, academic results, references, opinions about your academic performance, work experience or performance and any other information obtained by the ANZSOG relevant to your studies at ANZSOG.

Personal information may include sensitive information, including information or opinion about criminal records or health issues. Such sensitive information, in most cases, may only be collected and disclosed with your consent or if required by law.

How personal information is collected

We obtain personal information in a number of ways including:

• directly from you when you submit an application or respond to requests for information;
• each time we have contact with you;
• from third parties, such as your employers, sponsors, participating universities, academic institutions and
• others who have offered to act as your referees.

To whom is your personal information disclosed?

Your personal information may be disclosed to:

• ANZSOG officers, staff, advisers and tutors;
• participating universities;
• your employers and sponsors;
• insurers, contractors and suppliers;
• our auditors;
• our professional advisers;
• outsourced service providers who manage the services we provide;
• your referees;
• any person or entity with lawful entitlement to obtain the information.

Your consent to the above disclosures is taken to have been given when you submit your application to ANZSOG.

Data quality

The personal information collected from you at the time of your application for admission to ANZSOG is assumed to be accurate, complete and up to date. If at any time you believe this personal information is no longer accurate, complete or up to date please advise us accordingly.

Data Security

We have taken reasonable steps to protect your personal information from misuse or loss or unauthorised access. We hold your personal information in computers and paper based files and other records. These facilities and records are located on site at ANZSOG.

ANZSOG may outsource the management of its website and computer network to external contractors. We have entered into agreements with these parties to protect your information.

Your right to access your personal information

You have a right to access your personal information held by us and if necessary to have information corrected, updated or made more complete.

If you wish to contact us about your personal information:
Telephone: +61 3 8344 1990
Email: anzsog@anzsog.edu.au
Normal office hours are between 9.00 am and 5.00pm.

There are some exemptions to your right of access. For example, we are not required to provide you with access where a request:

• is frivolous or vexatious;
• concerns information relating to an existing or anticipated legal proceedings between ANZSOG and yourself;
• requires access that would be unlawful;
• would be likely to prejudice the prevention, investigation and prosecution of any criminal offence or seriously improper conduct.

Changes to Policy

This privacy statement is current as at 20 April 2003. We may make changes to this statement at any time.